An identifier scheme for the Digitising Scotland project

The Digitising Scotland project is having the vital records of Scotland transcribed from images of the original handwritten civil registers . Linking the resulting dataset of 24 million vital records covering the lives of 18 million people is a major challenge requiring improved record linkage techniques. Discussions within the multidisciplinary, widely distributed Digitising Scotland project team have been hampered by the teams in each of the institutions using their own identification scheme. To enable fruitful discussions within the Digitising Scotland team, we required a mechanism for uniquely identifying each individual represented on the certificates. From the identifier it should be possible to determine the type of certificate and the role each person played. We have devised a protocol to generate for any individual on the certificate a unique identifier, without using a computer, by exploiting the National Records of Scotland•À_s registration districts. Importantly, the approach does not rely on the handwritten content of the certificates which reduces the risk of the content being misread resulting in an incorrect identifier. The resulting identifier scheme has improved the internal discussions within the project. This paper discusses the rationale behind the chosen identifier scheme, and presents the format of the different identifiers. The work reported in the paper was supported by the British ESRC under grants ES/K00574X/1(Digitising Scotland) and ES/L007487/1 (Administrative Data Research Center - Scotland).